Frequent business travelers will already know that business travel can often be last-minute, leaving very little time to prepare for your trip.
In 2015, there were 11 million business travellers with 40% of staff in the biggest companies traveling on business. With business trips lasting around 2 days and day trips without an overnight stay becoming more common, preparing for business travel can be complicated.
Here are a few tips on how to best prepare for your business trip:
Business travel can sometimes require last-minute arrangements but the longer you leave it, the more expensive flights, hotels and trains tend to become. Where you can, try to book as far ahead as possible so you can find the best price.
If your arrangements aren’t made for you by admin or an assistant, consider using a business travel agent like Statesman Travel to do all the hard work for you, so you can focus on preparing for your international business meeting.
Make an Itinerary
Often, business trips are brief so it’s a good idea to write an itinerary and get your whole trip mapped out. This means that you can fit everything into your trip around the business meeting, including some allotted downtime. After all, you want to arrive at your meeting refreshed and make a good first impression.
Also, don’t forget to share your itinerary with someone else, either an assistant or admin staff, so that you can be reached in case of any work emergencies.
Travelling light can make business trips easier so try to keep your packing down to just the essentials. If there’s anything heavy or bulky that you need to take for business purposes, consider sending it in advance, so you don’t have to struggle carrying it through the airport and for any connections.
The main items you’ll need include smart clothes for your meeting, local currency, documentation (such as your passport), business cards, toiletries and any other essentials that might make you feel more at home.
Don’t forget to keep hold of your receipts so that you can claim back anything you’ve bought during the trip on your expenses. Check your company’s policy to see what exactly you can claim back, but this will often include any travel in taxis or public transport and meal allowances.
Don’t get caught off-guard when planning for your business trip – follow our top tips to be well-prepared for business travel, regardless of how far in advance your arrangements have been made.